Approve a document

When you approve a document you fill in:

• Message to the author (not mandatory - this will show in the e-mail to the author and only there)
• How long the document shall be valid for (see picture below) - default value will come up automatically
• If you want the system to send an e-mail to the author when the document expires (who will have the mail is set in the Variables)
• Significant update: if this is version 2 or more of a document you need to decide if it is a significant update or not. If it is a significant update this means that all users with this document in a role, need to read the document again.
• APPROVE

Document valid for - you can select between:

• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• Unlimited (if this is set as an option in the Variables)
• Date (select a date)